Document Management Systems (DMS)
Facts:-
- Paper based information still dominates (only 5-10% is in electronic form)
- Most of the documents lose their structural sequence in daily movements.
- Collecting & forwarding documents is time consuming
- Multiple copies of documents are generated and circulated
- Many documents are misplaced and hard to locate
- Some of the misplaced documents are completely lost.
Benefits of DMS:
- Delivery of the right documents, at the right time
- Enable faster decisions as people at different locations can review the same document at the same time.
- Preserve document status over time (e.g., not like fading fax copies) for better security
- Authorized people alone can access documents
- Preserve document over time.
- Better customer service
- Ability to respond to queries faster(as documents are immediately available)
- Reduce time spent searching for relevant documents
- Reduce rework caused by inaccurate or out-dated documents
- Eliminate paper copies
- Reduce storage costs
- Reduce clerical time
- Reduce reporting time
